Human Resources, administration

Established in 1963, the United Nations Institute for Training and Research is a training arm of the United Nations System and has the mandate to enhance the effectiveness of the UN through capacity development activities. The institute contributes to the enhancement of impact of national actions through awareness-raising, education and training of government officials.

UNITAR provides learning and training products, assisting mainly developing countries with special attention to Least Developed Countries (LDCs), Small Island Developing States (SIDS) and other groups and communities who are most vulnerable, including those in conflict situations. The Institute covers topics in the broad areas of supporting capacity for the 2030 Agenda, strengthening multilateralism, advancing environmental sustainability and green development, improving resilience and humanitarian assistance, promoting sustainable peace, and promoting economic development and social inclusion. It also conducts research on innovative learning approaches, methods, and tools, as well as applied research to address critical global issues, such as disaster risk reduction and humanitarian emergencies.

Under the supervision of the Human Resources Assistant, the Individual Contractor will assist in human resources administration, recruitment, contract management, and staff development.

• Assist in preparing vacancies, reviewing applications, maintaining rosters, and liaising with hiring Units;
• Assist in preparing documentation for interview panel and arranging logistics;
• Assist in preparing documentation for the Appointment and Promotion Board;
• Assist in reviewing contract requests, issuing contracts, processing and recording evaluations for Consultants, Individual Contractors, Trainees, and Collaborators;
• Review requests for UN ID cards, magnetic badges, UN Laissez-passer, and UN certificate in accordance with UN rules and regulations;
• Assist in smooth functioning of Human Resources Unit (HRU) by providing general office support, maintaining files and databases, preparing attestations/certificates; and managing office supplies and equipment;
• Assist in other activities in HRU as required.

• Applies knowledge with respect to the full range of human resources management activities of the Unit;
• Adheres to applicable UN and UNITAR guidelines, policies and procedures while taking these duties;
• Outputs are of high quality;
• Outputs are delivered in a timely fashion.

Effective delivery of a wide range of administrative and office support functions under moderate supervision. Establishment of effective working relationships with internal and external contacts at all levels.

The incumbent reports to Human Resources Assistant, Human Resources Unit, Division for Operations

Education: University degree in human resources management, business/public administration, social sciences, or related areas.

Experience: A minimum of one year of experience in human resources management, database management, administration or related area. Relevant experience in a United Nations common system organization is desirable.

Language: Fluency in English (both oral and written) is required. Knowledge of French is desirable.

Candidates should also have:

• Ability to write in a clear and concise manner;
• Administrative and organizational skills to assist in daily office work;
• Strong Computer skills (to deal with word processing, excel, power point, internet search, etc.);
• Ability to pay attention to details;
• A high level of individual responsibility, commitment and initiative.