Translation/Administration

The Peacekeeping Training Programme Unit (PTPU) is part of UNITAR’s Division for Peace. The Unit contributes to the international community’s efforts towards the peaceful resolution of conflicts and the building of lasting peace. Recognising that peace is a prerequisite for the achievement of the Agenda 2030 and the Sustainable Development Goals, PTPU supports the development of capacities in the areas of peacekeeping, peacebuilding, and crisis management. Through innovative and results-oriented approaches, the Programme Unit strengthens knowledge and skills of individuals, groups, and institutions.

In line with its support to the African Union, UNITAR is looking for Individual Contractor to support the DRC Presidency of the AU for an initial duration of 6 months from September 2021 to February 2022.

Under the overall guidance and supervision of the Director, Division for Peace, the incumbent will assist and support Mission DRC in Addis Ababa, Ethiopia, in the coordination of daily AU operations and implementations of AU’s objectives and goals in delivering the continental vision of an integrated, prosperous and peaceful Africa.

Responsibilities include:

• Translate official documents and official communication in both English and French;
• Interpret from English to French and vice-versa during meetings/conferences;
• Welcome and see-off Elected Officials and guests and assist delegates at the airport on their arrival and departure during AU-Meetings;
• Perform and follow up other duties of ceremonial nature, i.e. official cocktails, receptions, luncheons and distribute invitation for official functions;
• Assist staff members with logistics needs required for events planning;
• Assist in the preparation of routine correspondence and review correspondence for proper internal clearances;
• Perform any other duties which may be assigned by his/her supervisor.

• Team members in the DRC Embassy in Addis Ababa;
• Officials in national governments and international organizations, most notably at the AU;
• Colleagues within UNITAR;
• Local organizations.

Professionalism – Demonstrate a solid professional competence and good understanding of the functions and organization of the programme and good general knowledge of the organizational structure and respective roles of partner organizations; good knowledge of relevant operational and administrative policies, processes and procedures, including records management/filing procedures; ability to accurately prepare a range of outputs, reports, etc.; demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing – Demonstrate corporate knowledge and sound judgment. Effective time management and ability to plan own work to meet designated deadlines. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary.

Communications – Speaks and writes clearly and effectively. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Good computer skills; proficiency in using advanced functions on standard computer applications, e-mail and calendar functions, word processing, spreadsheets, Internet desktop publishing, slide preparation, and other software applications, etc.);

Teamwork – Works collaboratively with colleagues to achieve organizational goals. Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Identifies conflicts and addresses them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution. Handles tense situations with diplomacy and tact and has a consistent behaviour towards others.

Timely and quality submission of deliverables; activities implemented with a high degree of effectiveness and efficiency; excellent coordination with team members is ensured throughout the duration of this contract.

Experience: A minimum of three (3) to five (5) years relevant work experience, in translation and protocol assistance in a public relations setting, preferably in an international organization. Good knowledge and practical use of computer is mandatory. Good communication, drafting and coordination skills.

Education:  Bachelors’ Degree in administration, communication, literature or related field of study. Higher relevant academic qualifications in Public or International Relations/Diplomacy will be an added advantage.

Language: Highly Proficient and Skilled in French, Amharic and English (Mandatory). Knowledge of other AU working languages would be an added advantage.