Specialist – P3 (Fixed-Term) - Geneva, Switzerland
In accordance with the UN rules and regulations, depending on professional background and experience, the Executive Director reserves the right to appoint a candidate at a level lower than the advertised level of the post.
Within delegated authority and under the supervision of the Director, Division for peace, the Specialist is responsible for the following duties (in compliance with the Institute relevant policies, guidelines, procedures and processes).
1. Supporting the operational coordination of the Programme Unit with the aim to successfully achieve its overall objectives in the implementation of its projects, by:
Finance and budget
- Creating effective budget models and forecasting budgeting needs to harbor project development;
- Regular monitoring and analysis of Programme Unit’s accounts;
- Performing cost/benefit analysis;
- Providing summary and financial reports of Programme Unit’s accounts;
- Perform reconciliation action on Programme Unit’s accounts;
- Assisting in preparation of reports of income received;
- Verifying the recording of income received against the concerned projects and fully supported by the agreement with the donor.
Human resources and procurement
- Regular monitoring and coordinating human resources related activities;
- Regular monitoring and coordinating procurement related activities.
2. Coordinating finance and administration of the programme’s Master’s Degrees and Advanced Courses in Peace and Security
- Monitoring and Managing revenues from the Master’s Degrees and Advanced Courses in Peace and Security;
- Supporting the accounting processes for the Master’s Degrees and Advanced Courses in Peace and Security;
- Ensuring a reliable IT platform to effectively and efficiently monitor and manage students’ enrollment, students progress and payments is developed and well maintained;
- Putting in place sound communication and marketing framework enabling the growth of the number and interest of students joining Master’s Degrees and Advanced Courses in Peace and Security.
3. Supporting fundraising activities, by:
- Assisting the Manager with financial expertise regarding fundraising efforts;
- Assisting with the creation and management of a trust fund for online learning and education;
- Advising on the engagement with the private sector and in particular with the banking industry;
- Coordinating crowdfunding campaigns.
4. Supporting IT development, by:
- Advising the Manager on IT-related issues and helping to find adequate solutions;
- Leading the automatization of finance, procurement and human resources-related activities.
5. Support to Manager, by:
- Preparing various written outputs as requested;
- Manage, train subordinate staff, plan and allocate work, monitor and evaluate performance;
- Performing other duties as required.
Work implies frequent interaction with the following/supervision
- Staff in related programmes, units, sections and offices of the Institute;
- Counterparts working in governmental and non-governmental organizations;
- Counterparts working in other international organizations, including those in the United Nations system.
In the execution of the above tasks, the incumbent may supervise consultants, experts and interns.
- Effective operational coordination of Programme Unit’s activities is ensured throughout the contract.
- Effective coordination of the finance and administration of Master’s Degrees and Advanced Courses in Peace and Security.
- Professionalism: Expert knowledge of and practical experience in the areas of finance, human resources and procurement; ability to manage a Finance Programme in a field operation or to formulate new strategies and approaches to financial issues and related issues. Strong research and analytical skills, and ability to analyze and integrate diverse information; up-to-date knowledge of contemporary topics and issues in the broad field of peace and security. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Planning & Organizing: Sound organizational skills and ability to prioritize own work programme, supervise colleagues, and work under pressure with frequent and tight deadlines. High level of judgment and discretion in accomplishing the job.
- Teamwork: Strong interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
- Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- Communications: Excellent communication skills, including ability to articulate ideas in a clear, concise style.
- Leadership: proven record of building and managing teams and creating an enabling environment including ability to effectively lead, supervise, mentor, develop and evaluate staff.
- Managing performance: ability to establish priorities and to plan, coordinate and monitor work of others, delegate appropriate responsibility, accountability and decision-making authority.
Experience: At least 5 years in progressively responsible experience in operations (Finance management and administration), demonstrated management and leadership ability in heading an such an operations entity. Experience in project management is also paramount.
Education: Master’s degree in finance or accounting or related field. Professional certification in accounting from a reputed body is required – e.g. qualification of the Association of Charted Certified Accounts (ACCA) or Certified Public Accountant (CPA)
Languages: Proficient in English and French.
Knowledge of a third official UN language is an advantage.
UNITAR is committed to achieving workforce diversity in terms of gender, nationality and culture. Qualified women, individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidentiality.
English and French are the two working languages of UNITAR. Priority will be given to the applicants from the under-represented regions at UNITAR. There will be a probation period of 3 months.
UNITAR staff members are subject to the authority of the UNITAR Executive Director and their appointments are limited to service with the Institute.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. UNITAR is a non-smoking environment.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules and UNITAR administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
UNITAR DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). UNITAR DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
All applicants are strongly encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
A letter of motivation as well as the P11 form are to be sent at: firstname.lastname@example.org with the following subject line: “S/P/2020/006: Specialist – P3, Peacekeeping Training Programme Unit”, plus full name of candidate.
UN staff members must submit copies of their latest Performance Appraisal System (PAS) report at the time of application.