Vacancy Announcement - Training Assistant – Programme Administration and Financial Management

Title: Training Assistant – Programme Administration and Financial Management

Unit/Department: Green Development and Climate Change Programme Unit (GCP), Division for Planet

Date of issuance: 19 July 2018

Deadline for applications: 18 August 2018

Duty Station: Geneva, Switzerland


Remuneration

Depending on the professional background and experience the range of remuneration is CHF4,305 to CHF 5,630 per month. The benefit package includes six weeks of annual leave and a limited health insurance plan. It does not include a pension contribution. Please note that this vacancy is located in Geneva and is a locally recruited position with no international benefits. This is not a regular post but a type of contract specific to UNITAR.

Background

UNITAR’s Green Development and Climate Change Programme Unit (GCP) develops the capacities of individuals and training institutions in developing countries to advance green and climate resilient development in support of Agenda 2030 and the United Nations Framework Convention on Climate Change (UNFCCC). The Programme offers a range of services, including executive training, capacity development for education and training institutions, support for national learning strategies, learning methodology development, and knowledge-sharing. Activities are carried out through partnerships with other UN organizations, bilateral development partners, as well as leading learning institutions and think tanks.

The Training Assistant will assist with the management of the Green Development and Climate Change Programme Unit (GCP), in order to ensure proper financial monitoring, and effective administrative and human resource management. The Training Assistant will also support the development of new programme areas and perform other duties as required.

Areas of Specialization

Financial accounting and programme administration

Accountabilities

Under the supervision of the Specialist of the Green Development and Climate Change Programme Unit (GCP), the incumbent will:

  1. Support human resource management by:
    • Maintaining contract database for GCP consultants and individual contractors;
    • Drafting and checking documentation for new contracts and other HR matters;
    • Initiating team building activities;
    • Identifying opportunities for building a positive work environment;
    • Liaising with UNITAR’s Human Resources Unit.
  2. Assist with financial monitoring and reporting by:
    • Supporting ATLAS related tasks, particularly monitoring of overall programme finances;
    • Assisting with the elaboration and monitoring of project budgets;
    • Supporting timely financial reporting to donors;
    • Liaising with UNITAR’s Finance and Budget Unit.
  3. Contribute to the overall functionning of the programme by:
    • Assisting with the development of Letters of Agreement;
    • Maintaining interface with key UNITAR management systems (Project Tracking Tool, Event Management System, etc.);
    • Ensuring that key project and programme documents are saved on the shared drive;
    • Providing logistical support for major events;
    • Liaising with UNITAR’s Administration and Procurement Unit.
  4. Provide support for the development of new programme areas by:
    • Exploring new thematic areas in which GCP could become active;
    • Supporting the Executive Director’s office on relevant issues;
    • Supporting liaison with the diplomatic community in Geneva.

Measurable outputs

  • Efficient day-to-day GCP project management;
  • Accurate documentation submitted for contract and procurement requests;
  • Contracts for consultants and individual contractors systematically monitored;
  • GCP accounts monitored on a regular basis and GCP finance sheet updated bi-weekly;
  • Timely preparation and submission of GCP expenditure reports in line with donor agreements;
  • Support to the organization of international meetings ensured;
  • Project tracking systems regularly monitored and updated;
  • Meetings with representatives of the diplomatic community facilitated.

Performance indicators for evaluation of results

  • Outputs are delivered in a timely fashion;
  • High quality inputs to all tasks outlined;
  • Ability to complete tasks independently;
  • Demonstrated competence to work within a team spirit and the structure of the Institute.

Reporting structure

The incumbent will report to the Specialist, Green Development and Climate Change Programme Unit.

Competencies

Professionalism – Sound knowledge of administrative functions (e.g. budgeting processes and work programming, human resources, database management, etc.); good understanding of UN financial and administrative regulations and rules; ability to maintain accurate records, analyze a wide variety of data, and identify/resolve data discrepancies; proven problem-solving skills; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & organizingSound organizational skills and ability to prioritize own work programme, delivering results and quality work, including when working under pressure; efficient, reliable and conscientious.

Commitment to continuous learning Willingness to keep abreast of new developments in the field of programme management and green development and climate change matters.

Communications – Good communication skills (spoken, written and presentational), including the ability to draft/edit a variety of written documents, such as reports and communication materials; articulating ideas in a clear and concise style.

Technology – Fully proficient in computer skills, with ability to use a variety of software and applications. Basic knowledge of ATLAS being an advantage.

Team work – Strong interpersonal skills; ability to deal effectively with multiple constituencies and to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Qualifications

Education: Master’s degree in Business Administration, Public Policy and Management or a discipline related to these areas.

Experience: A minimum of 2 years of professional experience in programme administration. Experience of working within the United Nations system is an asset.

Language: Full proficiency in English is required. Basic understanding of a second UN language is an asset.

Special Notice

UNITAR is committed to achieving workforce diversity in terms of gender, nationality and culture. Qualified women, individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidentiality.

English and French are the two working languages of UNITAR. Priority will be given to the applicants from the under-represented regions at UNITAR. There will be a probation period of 3 months.

UNITAR staff members are subject to the authority of the UNITAR Executive Director and their appointments are limited to service with the Institute.

Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. UNITAR is a non-smoking environment.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules and UNITAR administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

No Fee

UNITAR DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). UNITAR DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

How to apply

All applicants are strongly encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

A letter of motivation as well as the P11 form/ Curriculum Vitae are to be sent at:  estaffing@unitar.org

UN staff members must submit copies of their latest Performance Appraisal System (PAS) report at the time of application.