Vacancy Announcement - Finance and Budget Officer – P2 (Fixed-term)
Title: Finance and Budget Officer – P2 (Fixed-term)
Department: Finance and Budget Section, Operations Unit
Date of issuance: 09 October 2017
Deadline for applications: 08 November 2017
Duty Station: Geneva, Switzerland
In accordance with UN rules and regulations
With the delegated authority from the Executive Director and under the supervision of the Chief, Finance and Budget Section, the incumbent will be responsible for the following duties:
- Budget Management:
Assist the Chief of Finance and Budget Section, in the overall implementation of the budgetary functions in UNITAR with an aim to successfully implement the institutes programs by:
- Reviewing and making appropriate recommendations with respect to the finalization of budgets, analyzing variances between approved budgets and actual expenditures.
- Monitoring allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
- Review working tables and analyses of the distribution of budgetary sub-allotments
- Administering and monitoring all types of budgetary resources, monitoring cost plans and recoveries, while ensuring compliance with full cost recovery policy, financial rules and regulations as well as established policies and procedures.
- Prepares monthly reports on the status of allotments; monitoring obligations/expenditures and review unliquidated obligations.
- Undertake analysis and provide regular management information; variance analysis for the Chief of section in the financial clearances for obligating funds.
- Provide on-going advice to the program staff on budget balances, future obligations and expenditure management.
- Support the Chief of section in timely preparation of the biennium budget for the Institute.
- Revenue and Expenditure Management:
Assist the Chief of Finance and Budget Section, in the overall implementation of the IPSAS accounting system in ATLAS by:
- Developing and maintaining forecasting mechanisms to reflect the expenditure and cash planning for the institute.
- Periodic monitoring of actual expenditures against the budget and report variances for appropriate action. Thereby, analyze the need for budget revisions and budget alignments for the development and management projects and finalize the budgets in ATLAS
- Monitoring expenditures to ensure that they remain within authorized levels
- Track the grant agreements closely and record revenues accurately and Account Receivables.
- Periodic monitoring of receivables, actual expenditures against the budget and report variances for appropriate adjustments.
- Periodically monitoring the cash balances, budget balances and allocation balances and advise the managers on taking corrective actions where required.
- Account Analysis and Monitoring:
Ensuring Integrity of financial systems and accuracy of financial information by:
- Timely and periodically reviewing accounts for accuracy and completeness in the posting of various financial modules in ATLAS.
- Producing management accounts as tools for monitoring performance and offer advice to Programs and senior management;
- Assisting in the reviewing financial reports regularly, received from various sources and identifying problem transactions and irregularities in related accounts and resolve them in a timely manner;
- Assisting in ensuring that accounting, reporting and internal control systems are functioning and that all relevant records are maintained;
- Providing support to the section head by responding to queries, investigating and formulating solutions.
- Researching and analyzing information needed to respond to managers, program staff and audit findings;
- Reviewing quarterly and year-end progress and financial reports, including budget and allocation reports, confirms accuracy, or adjusts accordingly;
- Researching and analyzing information needed to respond to various queries including program, donor requests and audit findings;
- Financial Reporting:
Assisting and Supporting the Chief of Finance in the timely and accurate financial reporting to stake holders by:
- Preparing and reviewing financial reports to donors on the use of funds.
- Initiate the monthly and annual closing in the preparation of United Nations semi-annual and year-end financial statements
- Assists in analyzing and providing all accounts information for the preparation of financial statements
- Coordination with program managers and donors on fund utilizations and balances; and preparation of financial statements to the donors;
- Transactional support
Support the program implementation processes by exercising delegated authority for verifying and certifying financial transactions by:
- Ensuring accuracy and integrity of the transactions being processed.
- Working with the team members together with other members of the group to ensure accurate and timely processing of payments in an effective manner and in compliance with established procedures.
- Serving as a contact point for staff members throughout UNITAR, agencies, external counterparts by providing advice and guidance to facilitate the processing of all financial transactions
- Recommending and make improvements in the financial transactional processes to bring-in standardizations and efficiencies in the transactional processes.
- Manage and train subordinate staff; plan and allocate work, monitor and evaluate performance
- Other duties as required by the Chief of Finance and Budget and the nature of the job.
- Professionalism– Expert knowledge in the field of Accountancy, Budget and Finance including IPSAS; proven ability to produce reports and papers on technical issues; ability to review and edit the work of others, ability to manage a Finance programme in a field operation or to formulate new strategies and approaches to financial issues and related issues. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work
- Planning & Organizing– Proven ability to plan and organize work, requiring an in-depth understanding of its strategic direction and ability to integrate the work of the section into the Departments work programme.
- Communications – Excellent communication skills, both oral and written; ability to defend and explain difficult issues with respect to key decisions and positions to staff, senior officials and members of intergovernmental bodies; proven ability to communicate complex concepts orally; ability to write reports that are clear, concise and meaningful.
- Teamwork– Strong interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Ability to lead and gain assistance of others in a team endeavor.
- Client orientation- Ability to identify clients’ needs and propose appropriate solutions as well as establish and maintain effective relationships without posted collaborators and other contacts.
- Leadership- proven record of building and managing teams and creating an enabling environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff.
- Managing performance-ability to establish priorities and to plan, coordinate and monitor work of others; delegate appropriate responsibility, accountability and decision-making authority.
Education: Master’s degree in relevant field from a recognized university with a professional accounting Certification from a reputed accounting institute or a regulatory body is required. Candidates with at least 7 years of experience in finance / accounting field in a large office and a professional accounting certification from a recognized professional accounting institute or a regulatory body will be considered as equivalent in lieu of the required qualification.
Experience: At least 5 years of progressively responsible experience in financial, accounting and budgeting systems. Candidates with demonstrated management and leadership ability in heading a finance unit in a UN agency will have a distinct advantage.
Language: Fluency in oral and written English; knowledge of French language is an advantage.
Other skills: Knowledge of UN financial rules and regulations as well as hands-on experience in the use of ATLAS ERP; Above average skills in using MS Excel tools.
UNITAR is committed to achieving workforce diversity in terms of gender, nationality and culture. Qualified women, individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidentiality.
English and French are the two working languages of the United Nations Secretariat. Priority will be given to the applicants from the under-represented regions at UNITAR. There will be a probation period of 3 months.
How to apply:
All applicants are strongly encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
Only complete applications will be considered. A letter of motivation written in English well as the P11 form/ Curriculum Vitae are to be sent at email@example.com
UN staff members must submit copies of their latest Performance Appraisal System (PAS) report at the time of application.